In the article below, particular points of Office Relocation Management services are presented to highlight the rudiments of a corporate move that might be a hassle for you and your company.
The office relocation requirements are not the daily activities of a business, and require in depth management and totally integrated inter-reliant services for working immediately later than the moving to the new site. A number of of those necessary services are listed below:
- Survey in the new office (e.g. space calculation, space planning, etc.)
- Interior design (e.g. fit out choice and procurement, and construction, etc.)
- Design and installation of mechanical, electrical, HVAC, sanitary systems, etc.
- Receiving of the permissions,
- Disabilities Discrimination Act,
- Health and safety,
- IT cabling, moving and installation,
- Telephone systems,
- Move management (e.g. crates, packing and moving, furniture assembly)
All of the requirements have to be reviewed in details for setting a consistent budget. Some key cost items are below:
- Outsourcing expenditure (e.g. letting, duty, energy, maintenance, property agents, lawyer fees, insurance costs, temporary storage rate during the move, etc.),
- Fire plan assessment,
- Authority permission fees,
- Design and fit out expenditures (e.g. interior design, new office fit out acquisition, delivery and installation costs, disposal costs of old office fit out, HVAC, telecommunication equipment and installation costs, IT related fees, cabling, equipment relocation, equipment upgrade and acquisition costs etc.),
- Environmental assessment fees,
- Additional security costs during the move,
- Marketing campaign expenses for the new office (e.g. announcements, invitations, website updates for the new office address and mail redirection),
- Dilapidation costs for the old and new office (if you made alterations in the office and if your contract requires putting the office back to its original condition),
- Energy sources (budgeting for electrical energy, gas and, applying the “green” policy for the new office)
- Contingency fund (i.e. about 20% of the main budget allocated for relocation, and will be used for funding the changes).
The supplier must be eligible for meeting the necessities within the time and budget limits. The objective should be maximizing or optimizing the benefits of the moving business and the provider within the project restrictions so will be the relocation expenditures converted into a wise expense in favour of the moving company in the long term.
We wish that the item above is helpful for the long term vision on office relocation management requirements of your company.